PSA Authorization Letter Templates Requirements and Guide (2026)
Need a PSA authorization letter? Learn when it is required, how to write it correctly, what documents to prepare, and download free authorization letter templates. This step-by-step 2026 guide helps you avoid common mistakes and complete your PSA request with confidence.
A letter that authorizes another person to process or claim your PSA document.
Who can use it?
Applicants, parents, guardians, or authorized representatives.
Is an ID required?
Yes, both the applicant and representative should present valid IDs.
Is it accepted by PSA?
Yes, when properly prepared and supported by the required documents.
When Do You Need a PSA Authorization Letter?
You may need a PSA authorization letter if you cannot personally visit a PSA office or want someone you trust to process or claim your document on your behalf.
🏢 Unable to Visit a PSA Office
If you cannot visit a PSA office due to distance, work, or personal commitments, you can authorize a trusted representative to act on your behalf.
✈️ Living Abroad
Filipinos working or living overseas can use an authorization letter to allow a family member or trusted person in the Philippines to process or claim their PSA documents.
💼 Busy Work Schedule
If your work or business prevents you from attending your PSA appointment, an authorized representative can complete the process for you.
🩺 Medical Reasons
Individuals who are ill, recovering from surgery, or unable to travel can authorize another person to obtain their PSA certificate.
👵 Senior Citizens
Older adults who have difficulty traveling or standing in long queues may authorize a trusted family member to process or claim their PSA records.
🚨 Emergency Situations
During urgent situations such as travel deadlines, family emergencies, or unexpected circumstances, an authorization letter allows someone else to assist with your PSA request.
Documents Required
Before authorizing another person to request or claim your PSA certificate, make sure you have all the required documents ready. Having complete and accurate documents helps avoid delays and ensures a smoother transaction at the PSA office.
Required Document
Purpose
📝 Signed Authorization Letter
Gives your representative legal permission to process or claim your PSA document.
🪪 Copy of Your Valid ID
Confirms your identity as the document owner.
👤 Representative’s Valid ID
Verifies the identity of the person acting on your behalf.
🧾 Application Receipt(If Available)
Helps PSA staff locate your application more quickly.
👨👩👧 Relationship Proof(If Required)
May be requested for certain PSA transactions or special cases.
💳 Payment Receipt(If Applicable)
Serves as proof that the required fees have been paid.
💡 Tip: Always carry the original valid ID whenever possible. PSA personnel may request additional documents depending on the type of certificate or transaction.
How to Write a PSA Authorization Letter
Writing a PSA authorization letter is simple. Include the correct details so your representative can process or claim your PSA document without unnecessary delays.
Write the Date
Start by writing the current date at the top of your authorization letter. This shows when the letter was prepared and helps confirm its validity.
Enter Your Full Name
Write your complete legal name exactly as it appears on your valid government-issued ID. Also include your address and contact number if applicable.
Mention the Authorized Representative
Clearly state the full name of the person you are authorizing. Include their relationship to you and mention that they are permitted to request or claim your PSA certificate on your behalf.
Specify the PSA Transaction
Mention the type of PSA document you are requesting (Birth Certificate, Marriage Certificate, Death Certificate, or CENOMAR). If known, include the PSA branch or outlet where the transaction will take place.
Sign the Letter
Sign the authorization letter using the same signature shown on your valid ID. Attach photocopies of both your ID and your representative’s ID before submitting the request.
Pro Tip
Before your representative visits the PSA office, double-check that the authorization letter is signed and all required documents are attached. Incomplete information or missing IDs may delay the processing of your request.
Sample Authorization Letter
Date: August 10, 2026
To:
Philippine Statistics Authority (PSA)
I, Juan Dela Cruz, hereby authorize Maria Dela Cruz to request and claim my PSA Birth Certificate on my behalf.
Attached are copies of my valid ID and the valid ID of my authorized representative for verification purposes.
Thank you for your assistance.
Sincerely,
(Signature)
Juan Dela Cruz
Contact Number: +63 XXX XXX XXXX
Template 1 – PSA Birth Certificate Authorization Letter
Use this template if you want to authorize another person to request or claim your PSA Birth Certificate. Replace all placeholder information with your own details before submitting it.
AUTHORIZATION LETTER
Date: _______________________
To: The Philippine Statistics Authority (PSA)
Subject: Authorization to Request and Claim My PSA Birth Certificate
Dear Sir/Madam,
I, [Your Full Name], of legal age, residing at [Your Complete Address], hereby authorize [Representative’s Full Name], residing at [Representative’s Complete Address], to request, process, pay for, and claim my PSA Birth Certificate on my behalf.
I am unable to appear personally to complete this transaction. Therefore, I authorize my representative to submit the required documents, pay the applicable fees, receive the official receipt, and collect my requested certificate.
For identification and verification purposes, copies of our valid government-issued IDs are attached to this letter.
This authorization shall remain valid until [Expiry Date] or until the requested PSA transaction has been successfully completed.
Note: Complete all blank fields before printing or submitting this authorization letter. The Philippine Statistics Authority (PSA) may request additional documents depending on your transaction.
Template 2 – PSA Marriage Certificate Authorization Letter
Use this template to authorize another person to request, process, or claim your PSA Marriage Certificate. Fill in all blank fields with your correct information before printing or submitting it.
AUTHORIZATION LETTER
Date: _______________________
To: The Philippine Statistics Authority (PSA)
Subject: Authorization to Request and Claim My PSA Marriage Certificate
Dear Sir/Madam,
I, [Your Full Name], of legal age, married, and residing at [Your Complete Address], hereby authorize [Representative’s Full Name], residing at [Representative’s Complete Address], to act on my behalf in requesting, processing, paying for, and claiming a certified copy of my PSA Marriage Certificate.
Marriage Details
Husband’s Name: [Husband’s Full Name]
Wife’s Maiden Name: [Wife’s Full Maiden Name]
Date of Marriage: [Month Day, Year]
Place of Marriage: [City/Municipality, Province]
I authorize my representative to complete the necessary forms, submit the required documents, pay the applicable fees, receive the official receipt, and collect the requested certificate on my behalf.
This authorization shall remain valid until [Expiry Date] or until the transaction has been successfully completed.
Attached to this letter are copies of my valid government-issued ID and the valid ID of my authorized representative for identification and verification.
💔 Template 3 – PSA Death Certificate Authorization Letter
Use this template if you want to authorize another person to request, process, or claim a PSA Death Certificate on your behalf. Fill in all blank fields with your correct information before submitting the letter.
AUTHORIZATION LETTER
Date: _______________________
To: The Philippine Statistics Authority (PSA)
Subject: Authorization to Request and Claim a PSA Death Certificate
Dear Sir/Madam,
I, [Your Full Name], of legal age, [Civil Status], Filipino, and residing at [Your Complete Address], am the [Relationship to the Deceased] of [Deceased’s Full Name]. I hereby authorize [Representative’s Full Name], residing at [Representative’s Complete Address], to represent me in requesting, processing, paying for, and claiming the certified copy of the deceased’s PSA Death Certificate.
Death Certificate Details
Deceased’s Name: [Full Name]
Date of Death: [Month Day, Year]
Place of Death: [City/Municipality, Province]
My authorized representative may complete the required forms, submit supporting documents, pay the applicable fees, receive the official receipt, and collect the requested certificate on my behalf.
This authorization shall remain valid until [Expiry Date] or until the requested transaction has been completed.
Copies of our valid government-issued identification cards are attached to this letter for verification purposes.
Important: Replace all placeholder information with your own details before printing or submitting this authorization letter. Verify that all information matches your supporting documents to help avoid processing delays.
👥 Template 4 – PSA CENOMAR Authorization Letter
Use this template to authorize another person to request, process, or claim your PSA Certificate of No Marriage Record (CENOMAR). Complete all blank fields before printing or submitting the letter.
AUTHORIZATION LETTER
Date: _______________________
To: The Philippine Statistics Authority (PSA)
Subject: Authorization to Request and Claim My PSA CENOMAR
Dear Sir/Madam,
I, [Your Full Name], of legal age, single, Filipino, and residing at [Your Complete Address], hereby authorize [Representative’s Full Name], residing at [Representative’s Complete Address], to request, process, pay for, and claim my PSA Certificate of No Marriage Record (CENOMAR) on my behalf.
Applicant Information
Full Name: [Your Full Name]
Date of Birth: [Month Day, Year]
Place of Birth: [City/Municipality, Province]
My representative is authorized to complete the necessary application, submit supporting documents, pay the required fees, receive the official receipt, and collect my requested CENOMAR.
This authorization remains valid until [Expiry Date] or until the requested PSA transaction has been completed.
Copies of our valid government-issued IDs are attached to support this authorization.
Important: Fill in every blank field with accurate information before submitting the authorization letter. Make sure all names and details match your valid government-issued identification and supporting documents.
👩 Example Scenario: Unable to Visit the PSA Office
Situation
Maria lives in Cebu City and is currently working full-time. Because of her busy schedule, she cannot personally visit a Philippine Statistics Authority (PSA) office to claim her Birth Certificate.
Solution
Maria prepares a signed PSA Authorization Letter and authorizes her brother to process and claim the certificate on her behalf.
Documents Prepared
Signed PSA Authorization Letter
Copy of Maria’s Valid Government ID
Valid ID of Her Brother
PSA Application Receipt (If Available)
Result
After presenting the required documents, Maria’s authorized representative successfully completed the PSA transaction and claimed the requested Birth Certificate.
Note: This is a sample scenario for educational purposes. Actual PSA requirements may vary depending on the type of request and the supporting documents provided.
How to Authorize Someone for PSA Online Delivery
Ordering a PSA certificate online? You don’t need to write a separate authorization letter. The PSA online delivery system lets you securely authorize another person during the checkout process by completing a few simple steps.
Step 1 – Start Your Online PSA Order
Visit the official PSA online ordering platform and select the certificate you want to request, such as a Birth Certificate, Marriage Certificate, Death Certificate, or CENOMAR. Continue to the checkout page.
👤 Step 2 – Add Your Personal Information
Enter your complete name, contact number, email address, and delivery information. Make sure the details match your valid government-issued ID.
🤝 Step 3 – Authorize Your Representative
Choose the option to assign an authorized person, then enter your representative’s full name and upload a clear copy of their valid government-issued ID.
📝 Step 4 – Complete the Digital Authorization
The online system automatically prepares your authorization using the information you provided. Review the details carefully before continuing.
🚚 Step 5 – Receive Your PSA Document
On the delivery date, your authorized representative must present their original valid government-issued ID to the courier before the document can be released.
Before Your Representative Receives the Document
✔ Required
Purpose
Valid Government ID
Confirms the representative’s identity
Correct Representative Name
Must match the online authorization record
Order Reference (If Available)
Helps verify the delivery
Applicant’s Contact Information
May be requested during verification
Important: The courier will release the document only to the person whose name matches the authorized representative recorded in the online order.
Physical Authorization Letter vs. Digital Authorization
Choosing the correct authorization method depends on how you request your PSA document.
Feature
🏛 Walk-In PSA Office
📦 Online PSA Delivery
Authorization Method
Signed Authorization Letter
Digital Authorization During Checkout
Paper Letter Required
✅ Yes
❌ No
Signature
Handwritten Signature
Electronic Confirmation
ID Verification
At the PSA Office
During Delivery
Best For
Walk-in Applicants
Home Delivery Orders
Key Takeaway
A physical authorization letter is generally used for in-person PSA transactions, while online PSA delivery uses a digital authorization process during the order. These two methods are different and should be used according to the type of service you choose.
PSA Authorization Letter vs. Special Power of Attorney (SPA)
Although both documents allow another person to act on your behalf, they are intended for different situations.
Feature
PSA Authorization Letter
Special Power of Attorney (SPA)
Main Purpose
Authorize someone to request or claim a PSA certificate
Grant legal authority for specific legal or financial transactions
Best Used For
Birth, Marriage, Death Certificate, or CENOMAR requests
Property, banking, court matters, and other legal transactions
Notarization
Usually not required for standard PSA certificate requests
Usually notarization is required
Complexity
Simple and easy to prepare
Formal legal document
Typical Use
Routine PSA transactions
Transactions requiring broader legal authority
Which One Should You Use?
If you only need someone to request or claim a PSA Birth Certificate, Marriage Certificate, Death Certificate, or CENOMAR, a standard authorization letter is generally sufficient for routine transactions.
For legal matters involving property, financial affairs, court proceedings, or other situations that require formal legal authority, a Special Power of Attorney (SPA) may be necessary.
Important: Requirements can vary depending on the specific PSA service or legal transaction. Always verify the latest guidance with the Philippine Statistics Authority or seek legal advice if your situation involves complex legal matters.
When Is a PSA Authorization Letter Enough?
For most routine PSA certificate requests made at a PSA CRS outlet, a properly signed authorization letter together with valid government-issued IDs is generally sufficient to authorize another person to request or claim your document.
Examples include:
PSA Birth Certificate
PSA Marriage Certificate
PSA Death Certificate
PSA CENOMAR
Important: The PSA office may request additional supporting documents depending on your specific transaction or circumstances.
🌍 Guidance for OFWs
If you are an Overseas Filipino Worker (OFW) or currently living abroad and only need someone to request or claim a standard PSA certificate, a clearly written authorization letter and copies of the required valid IDs are commonly used for this purpose.
However, if your request involves legal proceedings, estate matters, court-related corrections, or other transactions requiring formal legal authority, additional documentation—such as a Special Power of Attorney (SPA) or other authenticated documents—may be required under the applicable rules.
📌 Before preparing your documents, always check the latest PSA requirements or consult the appropriate Philippine Embassy, Consulate, or legal professional if your transaction involves legal matters.
Frequently Asked Questions (FAQs)
What is a PSA Authorization Letter?
A PSA Authorization Letter is a written document that allows another person to request, process, or claim your PSA certificate on your behalf when you cannot visit the PSA office yourself.
When do I need a PSA Authorization Letter?
You may need one if you are unable to visit a PSA office because of work, travel, illness, disability, or other personal reasons and want a trusted representative to handle the transaction.
Can a family member claim my PSA certificate?
Yes. A family member or another trusted representative may be able to request or claim your certificate if they present a properly completed authorization letter along with the required identification and supporting documents.
Do I need to notarize a PSA Authorization Letter?
For many routine PSA certificate requests, a simple signed authorization letter is commonly used. However, some transactions may require additional documents depending on the specific circumstances.
What documents should I attach to my authorization letter?
Generally, you should prepare: A signed authorization letter A copy of your valid government-issued ID A valid ID of your authorized representative Any additional supporting documents required for your transaction
Can I use one authorization letter for multiple PSA certificates?
It is generally recommended to prepare a separate authorization letter for each transaction to avoid confusion and ensure all certificate details are clearly identified.
Can I download a free PSA Authorization Letter template from this page?
Yes. This page provides free sample templates for Birth Certificate, Marriage Certificate, Death Certificate, and CENOMAR requests that you can edit before use.
